July Minutes

St Michaels PTA

Minutes of the Meeting held Thursday 5^th July  2007 at 7.00pm

Present: Jacqui Bath, Gina Dagger, Deb Gooding, Rachel Day, Nikki Goodway, Eugene James, Casey Abram Jones, Sue Branton, Sue Brooks.

Apologies:  Susan Weaver, David Mock, Adrian Vye, Mel Kayes, Ingrid Wilkins, Gaynor Brockwell.

Jacqui welcomed all to the meeting and the minutes of the May meeting were agreed.

There was no correspondence to note.  Eugene asked if the Playlink membership card had been received.  It hasn?t so Eugene will chase it up.

Summer Fayre ? Post Mortem

This was a huge success ?although Eugene has had some feedback that there wasn?t enough for the adults to do.  We ran out of food and drinks rather early given the nice weather but it was generally agreed that it was better to have run out than risk having loads left on our hands if the weather had been poor.

It was agreed we would review the food and drink carefully in time for next year to try and judge things more closely.

It was suggested that next year we will have a Father?s Day Wrapping Room/Table to capitalise on the upcoming Fathers Day.

Eugene asked if anyone had made a donation to the scouts for the loan of the Stocks.  Casey said she had not been asked to but if Eugene gets her the details she will organise a donation for them.

It was generally agreed that 11am-2pm would have been long enough rather than 11am-3pm which on the day seemed a bit  too long.  

Treasurers Report

Casey reported that the final amount made was £1717 which compares favourably with last years figure of £1376.  Nearly all the stalls made good money and Casey had prepared a list of exactly which stall made what for us to refer to when planning next years event.                  

We currently have £2628 in our current account and £5044 in our Reserve Account.

We are committed to the following spends that have yet not be paid for.

Garage roof                                       £1500

Circus                                                    £1500

Coaches for Trips                              £2000

Class Trips/Leaving Gifts                  £400

Total                                                          £5400

Jacqui said Mr Vye was about the order the blinds that we had talked about paying for in the last meeting but she is unsure how much these were.  Eugene said Mr Vye is keen to get the Abacus path laid soon at a cost of £1,000.

Jacqui will speak with Mr Vye to see how much money is required for the blinds and to advise him that although we expect to make the money back for the circus through ticket sales etc we have some concerns around cash flow and paying for all these things in the immediate future.   

Jacqui said Ann Isaacs has put in a request for some new garden shears for the Gardening Club ? this was approved by all members at the meeting.

Circus

It was agreed after much discussion that we would charge £3.50 per ticket regardless whether adult or child etc.  We need to sell 428 tickets to break even on ticket sales alone although we could use some of the profits generated from refreshments to offset the costs if necessary.  We all committed to promote the event like mad once school returns in September and a meeting was scheduled for 6^th September 7pm in the Cross Hands to ensure we are on track early in the school year to promote the event and sell the tickets.

Gina will speak to Mr Vye to see how best to promote the circus to the children as we really want every child to come and see the show and bring all the family.

The show will start at 6.30 with refreshments being available from 6pm and again during the interval (at about 7pm).

Refreshments

We will have a bar serving beer, wine and soft drinks. 

Sue will ask Mel if we could get the Candyfloss stall again

We will sell small tubs of ice cream during the break.

It would be good to do hotdogs again like we did at Christmas ? Jacqui will ask Denise if it is possible to do them in the kitchen again.

Eugene asked how do you know which night your child will perform in the show ? Gina will call Fred at the Circus to discuss this with them as people will want tickets for the night their child is performing.

It was agreed that we would drop leaflets advertising the event to the surrounding houses and ask people coming to the event to park in the Ridings Car Park ? Gina to organize.

The next PTA meeting was scheduled for 11^th September at 7pm in school.  We will have wine and nibbles and Gina will send a reminder out as soon as we are back to school in September.

The date for the AGM was agreed to be 16^th October 2007

AOB:

 Sue asked if we had made any progress with a second hand uniform stall before the end of term which had been mentioned in previous meetings.  It was agreed that we hadn?t but was something we would keep in mind for the 07/08 school year.